An essential facet of a thriving office space is cleanliness. Understandably, it is important to keep your workplace clean and sanitary. By doing so, you can help create a positive environment for employees. However, the cost of office cleaning can differ based on a variety of factors. Therefore, you should understand what those variables are.
In this article, we will discuss the average costs of office cleaning services and how prices are calculated.
Why Invest in Commercial Office Cleaning Services?
Not only is a dirty and unkempt office space distracting for employees, but it can also negatively affect their health and productivity. A clean office allows staff to focus on their jobs and prevents the spread of bacteria and viruses.
Professional office cleaning services can help your business follow a regular cleaning schedule, while effectively disinfecting your building with professional cleaning methods.
5 Factors Affecting Office Cleaning Costs
With any sort of cleaning process, there are several different factors that can determine costs. While some may be out of your control, certain components can be influenced by workplace choices and habits.
Office Size
To begin with, office size is the primary determining factor of commercial cleaning service costs. More often than not, cleaning companies will evaluate prices based on the size of your building and workspace. Typically, costs are based on square feet amount or per hour of cleaning service. Understandably, larger office areas will have higher average costs.
Cleaning Frequency
Unlike office size, cleaning frequency can be in your control. Workplaces that choose to clean and sanitize infrequently tend to pay more for professional services. This is because greater amounts of cleaning are required. You have the ability to schedule routine services.
Type of Cleaning Services Required
Along with cleaning frequency, the types of services required can significantly impact potential prices. Commonly, procedures are split between basic cleaning and deep cleaning. For clarification, basic cleaning refers to the removal of visible dirt and sanitizing. Alternatively, deep cleaning means full disinfecting and focusing on hard-to-reach places. Since they require greater time and labor, deep cleaning services are more expensive.
Location of the Office
The location of your office can also affect your cleaning prices. Businesses located in highly-populated cities may need to pay higher average costs. Primarily, this is due to the cost of living and labor. On the other hand, suburban and rural areas may have more affordable cleaning service prices.
The Number of Restrooms in Your Office
Restrooms have different cleaning procedures and may require additional materials. Furthermore, as they are high-traffic areas, they need extra effort and attention. In addition, the number of windows can also increase potential cleaning costs. Similarly, they require specific cleaning materials.
Office Commercial Cleaning Calculator
A majority of commercial cleaning companies use a formula to determine initial service costs for office cleaning. It should be noted that the factors listed above can change those prices.
Commercial cleaning companies use this formula to calculate their rate: Square Feet x Base Rate x Hours Needed
While the average cost of commercial cleaning services is around $0.11 per square foot, this ranges between $0.08 to $0.16 per square foot. In the table below, we’ve estimated how much cleaning will cost by square footage. These prices are based on businesses that need cleaning three times a week in the Dallas-Metroplex area.
| Square Feet | Cleaning Cost | Hours |
| 0 – 1,000 sq. ft | $200 – $400 | 1 hour |
| 1,000 – 5,000 sq. ft | $400 – $550 | 1 to 2 hours |
| 5,000 – 10,000 sq. ft | $575 – $675 | 2 to 3 hours |
| 10,000 – 20,000 sq.ft | $700 – $1,150 | 3 to 5 hours |
| 20,000 – 40,000 sq. ft | $1,250 – $1,650 | 5 to 9 hours |
How Commercial Cleaning Rates Are Determined vs Price per Hour and Square Foot
Commercial cleaning companies will price their cleaning services in several ways, such as:
- By Square Feet: They will calculate the square footage of your building, apply their price per square foot, and provide you with a flat rate. This flat rate is what you will pay for services and will not change based on the amount of hours used.
- By the Hour: Some cleaning companies will charge hourly commercial cleaning rates. First, they’ll complete an initial walkthrough of your building to provide you with an hourly rate estimate. This estimate may change if more hours are needed while cleaning.
So, which type of commercial cleaning rate is better? Office cleaning costs vary greatly depending on the commercial cleaner. We recommend receiving quotes from multiple commercial cleaners to find the best pricing, whether it’s a flat fee or hourly rate, for your office facility.
Consider the Extra Costs of Other Services for Office Cleaning
Another factor that impacts the cost of office cleaning is the services provided. Standard cleaning services include dusting, mopping, vacuuming, and washing windows. However, your office may also need the following:
- Kitchen Appliance Cleaning: Most companies charge between $10 – $37 per kitchen appliance.
- Floor Stripping/Waxing: This service costs between $0.29 and $0.47 per square foot.
- Tile Floor Cleaning: Sometimes tile floors need extra cleaning. This typically costs between $0.12 to $0.22 per square foot.
Carpet Shampooing & Extraction: If your office has carpeting with stains, it will likely need carpet shampooing and extraction which costs $0.08 to $0.20 per square foot.
Cut Costs on Office Cleaning with These Quick Tips
Luckily, there are ways you can save on commercial cleaning services. While they do require a bit of effort, they can be helpful in the long run. You can implement these tips through effective and consistent communication between all employees.
Use More Efficient Technologies
To begin with, you should consider using more efficient cleaning technologies. Of course, the professional cleaning company will use their own materials. However, that does not mean you can’t purchase tools for daily in-office cleaning. It is advised that you fully research different items. By doing so, you can find ones that are efficient and fit within your budget.
Train Workers
Moving on, you must properly train your employees, whether they are new or tenured. Everyone needs to have a clear understanding of office cleaning and maintenance. Yes, spending the time to train each employee will take time, effort, and resources. Despite that, it is a worthwhile investment as your office can be consistently clean and sanitary.
Manage Workers to Increase Efficiency
Managing your workers can be a great way to improve office efficiency. Understandably, some may not appreciate being monitored and routinely checked on. However, it is effective. It should be noted that there are ways to manage employees in a non-intrusive manner. You should choose when to give feedback and emphasize that you want to help.
Focus on Organization and Decluttering
One of the staples of an unclean office is messiness and disorganization. Prior to hiring commercial cleaning services or purchasing cleaning materials, you should declutter your office. This initial step will reduce the time and labor needed to clean and can save on overhead costs.
Purchase Cleaning Items in Bulk
Another way to reduce the cost of office cleaning is by purchasing items in bulk. Maintaining a properly sanitary workspace requires plenty of cleaning material. Therefore, you can save overhead costs by purchasing them in bulk. Typically, products sold in large quantities will cost less per item.
Hire a Commercial Cleaning Company
Finally, the most effective way to cut down on the cost of office cleaning services is to hire professional help. Professional cleaners will have the training, knowledge, and experience needed to properly sanitize your workspace. While you may pay more upfront, you are saving significant amounts of time and money in the long run.
Frequently Asked Questions About Office Cleaning Costs
How often should an office be cleaned?
Even the smallest offices with a handful of employees need to be cleaned at least once per week. Most offices need daily cleaning or two to three cleanings per week.
How long does it take to clean an office?
On average it takes a commercial cleaning company around 1 hour to clean a 3,000-4,000 square-foot office.
How much is a monthly office cleaning fee?
On average, the monthly cleaning costs are $300 to $500 per month. Spaces that are larger than 5000 sq. ft generally pay more monthly.
How much is a monthly office cleaning fee?
On average, the monthly office cleaning fee is $300 to $500 per month. Spaces that are larger than 5000 sq. ft generally pay more for monthly cleaning costs.
What is included in office cleaning?
Typically, commercial companies can offer basic and deep cleaning services. This would include mopping floors, cleaning carpets, and disinfecting high-touch surfaces. Furthermore, desks, windows, and restrooms will be thoroughly cleaned as well.
Experience Low-Cost Office Cleaning with Dallas Janitorial
Numerous factors contribute to the cost of office cleaning services. While you should stick with your budget, it’s also worth choosing a service that is professional and delivers high-quality results. Cheaper cleaning services may result in poor-quality cleaning.
Want to use one of the best commercial cleaning services in Dallas? Contact our team at Dallas Janitorial Services to request a quote today. With over 16 years of industry experience, our team provides office cleaning services to businesses of all sizes across our local area.
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